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Home  /  Bookkeeping  /  Monthly bookkeeping

A closed month, every month.

Your books finished on a date you can count on, so the numbers are ready when you need them rather than three weeks late.

What monthly bookkeeping in Cedar Park, TX covers

Monthly bookkeeping is the full close cycle run on a repeating schedule. Every bank and credit card transaction gets categorized against your chart of accounts, every account gets reconciled to the statement, and the period gets locked so the numbers stop moving after the fact.

The output is a finished set of books and a short set of statements. Most owners come to us because their books are technically being kept but never actually closed, which is why the profit figure changes every time they look at it.

  • Transactions categorized and coded

    Bank feeds, card feeds, and any manual entries reviewed line by line against your chart of accounts, not auto-accepted by rule.

  • Accounts reconciled to the statement

    Checking, savings, credit cards, loans, and merchant accounts tied out so the balance on the books matches the balance at the bank.

  • Payroll and owner activity posted correctly

    QuickBooks Payroll or Gusto runs recorded to the right accounts, owner draws and contributions kept out of the expense lines where they distort margin.

  • Period closed and statements issued

    Profit and loss, balance sheet, and cash summary delivered with the period locked, plus a short note on anything unusual we saw.

Who this is the right fit for

Monthly is the default cadence for any business with regular activity, staff, or anyone outside the company reading the numbers.

You have employees or contractors

Once payroll runs, the books need to keep pace with it. A monthly close catches coding errors while they are still one month old and cheap to fix.

Someone else reads your numbers

A lender, a partner, a board, or an outside tax preparer. Anyone reviewing your financials needs a period that has actually been closed.

You make decisions on the numbers

Hiring, pricing, taking on a lease. If the figure you are working from is a live guess, the decision is a guess too.

How the month runs

  • 1

    Days one to five, activity lands

    Bank and card feeds finish posting the prior month. You do nothing here except keep receipts flowing into the shared folder.

  • 2

    We code and reconcile

    Every transaction reviewed and categorized, every account tied out. Anything ambiguous goes on a short question list rather than being guessed at.

  • 3

    One round of questions

    You get a single consolidated list, usually five to ten items. Answering it takes most owners ten minutes.

  • 4

    Close and deliver

    The period is locked and your statements arrive by an agreed date each month, with a plain-language note on what moved.

Working with businesses around the Austin area

Most of our monthly clients are in Cedar Park, TX and the surrounding towns, including Leander, TX, Round Rock, TX, Georgetown, TX, Pflugerville, TX, and Austin, TX. The work runs the same way for owners in San Diego County, since everything happens through secure document sharing and scheduled screen-share reviews rather than in person. Texas has no state income tax on business profit for most small entities, which means the monthly close is less about filing calendars and more about giving you a number you can run the business on.

Questions owners ask before starting monthly

  • How quickly after month end do I get my statements?

    On an agreed date, usually between the tenth and the fifteenth, depending on how fast your bank feeds settle and how quickly the question list comes back. The date is fixed at the start of the engagement and we hold it.

  • Do I have to switch to QuickBooks Online?

    Not necessarily. QuickBooks Online is what we use most and what we support best as ProAdvisors, but we work with other platforms too. If a switch would genuinely help, we say so and explain why rather than making it a condition.

  • What if my books are behind before we start monthly?

    We bring them current first. Catch-up and cleanup work is a separate, defined piece of work, and monthly service starts from a clean opening balance once it is done.

  • Does monthly bookkeeping include my year-end filings?

    No. We keep the books and prepare the statements. Filings are handled by an outside tax partner, and we hand them a clean, closed set of books so they are not billing you to fix bookkeeping.

Related bookkeeping work

Catch-up and cleanup bookkeeping

Behind by months or years. This is the work that usually comes first.

Read about it →

Bank reconciliation

The reconciliation piece on its own, when you handle the rest in house.

Read about it →

Financial statement preparation

Statements formatted for a lender, a partner, or an outside adviser.

Read about it →

Back to the full bookkeeping overview, or see every service in one place.

Ready for a month that actually closes?

Book a consultation and we will look at your current file together and tell you what a monthly close would involve.

Book a Consultation

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